Good Stuff! How to Make Meetings Work

Do you regularly sit through meetings that seem to accomplish nothing?

Meetings where people drone on and on and on.

Meetings where people discuss and no decision is ever made.

Meetings that always slide off topic.

Meetings that should never have been held in the first place.

In many cases, the reason these meetings stink is because those organizing them are not aware there’s any other way to hold a meeting. But there is. I was fortunate enough to have been exposed to it just out of college while working for a business consulting firm in San Francisco. (And why they didn’t teach this in my business degree I will never know!)

After learning the simple and powerful principles, I was eventually paid to plan and facilitate meetings for clients. In some of these meetings they were making incredibly important decisions. I remember a client flying me and a colleague from San Francisco to Delaware for two days of meetings.

You might be groaning at the thought. But they paid thousands of dollars to have us come and facilitate. And when we were done, the energy in the room was palpable. A number of those that were involved were astounded and said they’d never been involved in such productive sessions. They’d accomplished more in the hours we were there than in months of other meetings. They were happy and grateful we’d come.

Think of that—happy and grateful for a meeting that went on for hours!

When meetings are done right, the collaboration and synergy can be amazing. Now, you may think that some secret handshake is required to learn how to do this. Or that it’s only for those with some special knack. Or that it’s only for high-powered jobs. If you do, you’d be wrong.

And that’s because you can learn the principles all for a few bucks. They’re laid out in perfect clarity in How to Make Meetings Work by Michael Doyle and David Straus. This is the book that was the source of our training sessions all those years ago. And I reread it every few years to brush up. The principles work in everything from a family council to a board meeting to class settings. I know because I’ve used the ideas in all of them. And when I fail to take just a few minutes to prepare, that’s when the meeting becomes, well, just another (yawn) meeting.

If you hold meetings of any kind and want to improve them, give this book a try. I think you’ll be happy you did.

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  • Navy SEALS Buds Class 234, Crackting the ACT, & Running the Green River

     Of the 1.4 million people in the armed forces, only 2,800 of them are Navy SEALS (acronym for “sea, air, and land”). That’s 1/5th of one percent. They are one of the most elite fighting forces in the world. However, less than 20% of those who attempt to become a SEAL ever succeed. To even try you must pass a physical screening test which requires you to swim 500 yards in ten minutes or less, perform seventy-nine push-ups in two minutes or less, and eleven pull-ups. You have to be able to run 1.5 miles in at least 10:20 minutes, and that’s while wearing boots and trousers.

    Some may think: well, that’s not too difficult. I could work up to that. However, the reality is that this level of physical fitness will not be enough. Because once you get into the initial training, you’re going to be doing far more than this every day.

    Can you knock out 500 push-ups in a day, along with a four mile run, hours of paddling out in a six-man raft into a ten foot wave that tumbles you again and again into chilling waters, hefting your share of a 160 pound log over your head until you can barely lift your arms, and running an obstacle course with obstacles three-stories high. You’ll do a lot of this while covered with sand, your thighs and armpits chafing. On some days you’ll have to swim a few miles in a cold sea. And then you’ve got to get up and do it all again the next day. No wimpy hour-long workouts on Monday, Wednesday, and Friday with rest days in between. Heck, on the third week, you’ll get only about four hours of sleep over four days.

    Can you do it?

    Maybe you can. But before you try, or assure yourself that you could have if you’d only had the chance, let me suggest you watch Discovery Channel’s Navy SEALS BUDS Class 234 to witness what it takes to become the best of the best. It’s a fascinating three-DVD set, just over five hours of programming, that follows class 234 through the initial six-month SEAL training called BUDS (basic underwater demolition/SEALS). You’ll see 114 men start the six-month course and only 17 finish it. In fact, less than thirty make it past the first three weeks, which include the most grueling and punishing training I’ve ever seen. Those initial weeks are designed specifically to weed out all but the most committed and able.

    The Discovery Channel does a great job with this six-part series. And it’s not just for guys. It only took about three minutes for each of my daughters to get hooked as well. And why wouldn’t they? It’s as fascinating as any American Idol or So You Think You Can Dance. In fact, in many ways it’s far more interesting. Heck, it was so good I think I’m going to watch it again. You can get it on Amazon, rent if from Netflix, or check it out from the Logan library.

    For more info on the SEALS, let me recommend you start with these two sites: http://www.seal.navy.mil/seal/ and http://en.wikipedia.org/wiki/United_States_Navy_SEALs

    *** 

    My high school age daughters took the ACT last year and got good scores. But we wanted to make sure that they had excellent scores. High enough to put them in the upper levels of those applying to their desired universities. But how would we prepare them?

    Back in the olden days when I was preparing to get my Masters of accounting degree, I knew I’d need some help to get a score on the GMAT that would be competitive. I looked at a number of study guides and ended up choosing the Princeton Review guide for the GMAT. I studied hard, got a great score, and became a believer. The guide made everything so easy. More importantly, everything the guide prepared me for was on the test. This is why, when I wanted to get a Masters of fine arts in creative writing, I used the Princeton Review for the GRE. Again, the study guide was easy to follow, and I got an equally good score on that test. Having had two great experiences, it’s no surprise I turned to Princeton Review again to help my two girls with their test. (BTW, some may see an attempt to get more than one graduate degree as smart, others as masochistic, and yet others as simple ivory tower bone-headery—I’ll let you decide which it might be in this case.)

    The Princeton Review guide for the ACT is called Cracking the ACT. A new edition is published every year and includes general ACT test-taking tips, everything you need to know in the specific content areas, and practice tests. It also includes access to the Princeton Review’s online resources which include another practice test. It’s a big guide (this year’s edition was 619 pages), but the size is deceptive. There’s plenty of white space for taking notes, and the text is written so clearly, and everything broken down in such an easy manner to follow, that you’ll start only to suddenly realize you’ve just read thirty pages. Besides, you don’t have to study it all. You can focus on specific content areas, if that’s all you want to do.

    This spring, both daughters worked through the book. We looked at their previous scores, identified areas for improvement, and set up a six-week schedule that required them to study about an hour per day, sometimes with help from Mom or Dad, but mostly on their own. One daughter studied hard, took the test in June, and improved her score by five points. The other daughter studied a little less diligently, took the same test, and improved her score by four points.

    When 36 is the highest possible score, such jumps become significant. However, they’re not the result of special DNA. While I tend to think my girls are everything and a bag of chips (especially when they give me back scratches), the truth is the ACT doesn’t test some mumbo-jumbo innate intelligence. It tests skills. Skills anyone can learn. What my girls supplied was consistent effort. All they needed was expert guidance in how to apply the effort. And Cracking the ACT provides boatloads of that.

    If you’re looking to improve your own score or help your children improve theirs, get this book. I have no doubt that anyone who supplies a bit of effort will be able see some nice results.

    ***

    Imagine emerald pools, steep red canyons, and a gentle breeze. Imagine water so clear you can see the plants and rocks sixteen feet down on the bottom. Imagine trout swimming only feet away. Imagine swimming with those trout and then getting back into your raft to ride some rapids. Imagine picnicking a the water’s edge or atop a flat, shaded rock forty feet up that gives you a grand view of the river. If you’re lucky, maybe you’ll see an osprey dive for a fish or watch a pair of river otters swim by. Imagine doing this with family or friends, all in a short twenty-four hour period.

    This experience is only about three hours away from Laketown, Utah. Well, everything except the swimming with the trout bit. The fish don’t really swim with you. They mostly just flee, but you get the idea. To enjoy it, all you need to do is raft the seven mile stretch of the Green River from the Flaming Gorge dam down to the Little Hole campground.

    My family and I just did this with some friends and had a grand time. Because the river is relatively slow and the rapids are relatively moderate and short, parents don’t have to worry every second that someone is going to fall in and drown in a man-eating surge. In fact, along many of the calm areas we actively helped the children into the sparkling cold water (grin), including one rafter who was only three years old. One of the most enjoyable moments was when we pulled the rafts up into the gentle backwash of a large rock in the middle of the river, climbed the rock, and took turns jumping into the current and letting it carry us downstream.

    The sun was shining, the weather warm. It was a wonderful trip. A total memory-maker. We put in just before noon and hauled the raft out just before 6 PM. But we could have taken much longer to play along the way.

    The experience was fairly cheap. It cost about $70 to rent an eight-man raft. Perfect for six people. But there are other smaller and larger raft sizes. You’ll need to arrange a way to get the raft to the river and back again. We simply tied our raft to the top of our minivan. You can pay the rental people to drive your car to the exit ramp at Little Hole after you put into the river, or bring two cars (or a bike) and drop one at the exit. Or you can pay for a shuttle service where they drive you to the River and pick you up.

    You’ll want to bring a small cooler with drinks, snacks, and sunscreen. You’ll also want to have good footwear. The river bed is rocky, and when you pull into shore, you don’t want to be ouching it the whole way in. I don’t recommend flip flops. They’re no better than bare feet. Old sneakers are fine, but they don’t dry quickly. And they waterlog and get heavy, which makes them less than ideal for swimming. Your best bet is to get real water shoes that are made to be light and drain quickly and yet still have a decent sole–a sandal or mesh covered shoe that uses Velcro to strap up. You can be fancy and spend a lot, or do what I did and get yours at Wal-Mart for less than ten bucks.  

    You could make it a long trip and drive to and from the gorge and run the river all in one day, but why push it? Just find a place to stay overnight. There are some motels in the area, but we elected to camp. The spots at the Firefighters Memorial campground were $27 per night. The campground was beautiful and tidy with restrooms and running water. One of the most surprising things about this particular campground was that I didn’t see one mosquito while I was there.

    I’m one of these types that attracts the villains. If there’s only one mosquito within a mile radius, it will smell me, pass up many other suitable victims (including my wife), and risk its life and limbs to sink its #@!* proboscis into my flesh. I think my blood must be some kind of mosquito crack. There’s probably some mosquito black market out there for it, run by some nasty mosquito cartel, which is led by a murderous, malaria-ridden mosquito boss making piles of evil mosquito money and spending it on opulent mosquito yachts and guns!

    Anyway, not one bite. We watched the sun set and then fell to sleep with the stars overhead and the wind gently soughing through the boughs of the pine trees.

    To make campsite reservations, go to www.utah.com to get a good map view of possible camping sites. Then go to www.recreation,gov to make the reservations online. Make sure your specific camping spot has everything you need. Our campground was very rocky and not all of the sites had tent pads. If you want to scope the lay of the land, the recreation.gov site will give you GPS coordinates of the campground. Enter those into Google maps then switch to satellite view and zoom in. You see exactly what you get. This way you can avoid accidently booking the site right next to the bathrooms or road or the one that features no trees.

    Finally, when you’re done, you might want to top it all off by stopping at the The Flaming Gorge Lodge restaurant, just a few miles south of the dam, and enjoying a monster-sized cup of hot chocolate with whipped cream and one of their fabulous desserts. The blackberry cobbler and ice cream was delicious.

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  • Thai Crystal, Rothfuss, Daily Life in the Middle Ages, Perot Charts

    Thai Crystal Stick - Large, 4.2 ozI don’t like anti-perspirants because they gob up in the underarms of my undershirts. Which means I eventually go walking about with pebbles in my pits. And, yes, we do have a washing machine and use it regularly. There’s something in there that defies anything less than hydro-chloric acid.

    I don’t like deodorants because they wimp out on me. I’ll put on my bracing Speedstick in the morning and be sniffing myself by lunch. And if I put some industrial perfume on it only leads to rashes.

    Someone might be saying that I should just be a real man and smell like a real man smells. But how about I be a real, smart man. See, if you’ve got dog poo in your carpet, you wouldn’t spray it with cologne, hoping to deal with the smell. No, you go to the source. Clean up the stuff and forego all the scents. In fact, if you keep the dog from pooping in the first place, you’re ahead of the game. So why not do the same with underarm odors? Just get rid of the stinkers.

    Well, that’s what I did. Many years ago I found out that natural mineral salts kill underarm bacteria. If the underarm bacteria can’t exist, let alone breed and excrete, then you don’t get underarm odor. What’s more, you can get those mineral salts in “rock” form. Just wet and wipe under your arms and you’re done. It works just like regular anti-perspirant and deodorant, it’s just that you’re delivery bacteria killers instead of perfumes.

    Another good thing about mineral salt deodrant rocks is that they last a LONG time. And I mean looooong. My last rock took about 4 years to use up (heads up all you one-year’s supply people). The problem with them is that you can’t find the rocks in the grocery store next to the big brands. But you CAN find them in health stories. I got my latest from Shangri-lah in Logan. The brand is Thai Crystal (named after the location where the US companies discovered this method of deodorizing).

    Folks, it’s 3:09 PM. I just did the sniff test–aah, the sweet smell of nothing!

    *

    The Name of the Wind (The Kingkiller Chronicle, Day 1)I heard all the hype about Rothfuss and picked up his The Name of the Wind  in a Hastings book shop. The first few pages didn’t grab me and so I put it back. But then I kept hearing the hype. I finally decided, okay, okay, I’ll give it a go.

    By “go” I mean something like five pages. See, I’m impatient with books. If you can’t grab me by the bottom of page one, I’m outta there. I read too many stories in my undergrad program that bored me to the very last page. Sometime after I graduated (why did I wait so long?) I realized that I could increase the odds of reading something interesting me if I only read things that interested me. (You only arrive at this level of brilliance after many years in college.)

    I’m not going to overview the plot here. Just know it’s a fabulous read. For you writers, note that what drives the reader’s suspense is not an overarching plot, but his situation of being alone and destitute. So while there are villains, that really isn’t what keeps the reader going. It’s the wonder of a new place and our hope for this kid.

    *

    Daily Life in the Middle AgesI read more non-fiction than I do fiction each year. I need to so that I have something to say in my writing. And I will tell you that I haven’t found a finer source of cool ideas to huck into stories than Paul Newman’s (no, not the actor cum cookie man) Daily Life in the Middle Ages.

    He breaks up medieval life into topics like Eating and Cooking, Building and Housing, Clothing and Dressing, etc. It’s full of wonderful stuff.

    Did you know that they played football back in old England? Not sissy European style, but hog style, like rugby or American football. Except it was often between two towns and the playing field was miles long.

    Did you know that respectable women wore hats? Those who let their hair go free were young girls and prostitutes. And that if a man knocked a woman’s headdress off it was tantamount to accusing her of prostitution and might result in the woman’s husband or family taking the man to court to exhonorate her. 

    Did you know that the word “curfew” came from the old French “covre feu,” meaning “cover the fire.” Since open flames were such a fire hazard in the old cities, many towns had regulations that required people to douse their lights and carefully bank their fires at a certain time in the evening which was often marked by the tolling of bells.

    I pulled these beauties out just randomly flipping through the pages. The book is full of such delights and you can be sure many of these will be finding their way into my stories.

    *

    I didn’t vote for Ross Perot the first time. I certainly wouldn’t vote for him now. But James Maxey just pointed me to an excellent on-line explanation of the current government budget. It’s worth your time to check this out to be able to understand what folks are talking about when it comes to our money and how Congress spends it. The charts are narrated, compelling, non-partisan, and incredibly easy to follow. Here are more Perot Chart presentations.  

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  • Lone Survivor by Marcus Luttrell

    I’m a sucker for military stories. I wanted to be an ARMY Ranger was I was in my teens. Wanted to go commando. Still regret it to this day that I didn’t. And so when a friend told me about Lone Survivor by Marcus Luttrell with Patrick Robinson, I had to read it.

    In June of 2005 four U.S. Navy SEALs took up a position on a godforsaken mountain in Afghanistan close to the Pakistan border. Their goal was to capture or kill a notorious Taliban/al Qaeda  leader whose small army had been ambushing and killing Marines. The problem was: three goat herders stumbled upon the SEALs not very long after they got into position.

    If the SEALs don’t kill the goat herders, they will almost assuredly alert the Taliban force. SEALs are the best. But four against two hundred doesn’t compute. If they do kill the goat herders, then they’re sure someone will find the bodies. The Taliban will claim US soldiers are killing innocent civilians.  And the US media will pick it up. The SEALs were sure they will end up being tried for murder. It wouldn’t be the first time.

    The SEALs let the goat herders go. Within hours the Taliban show up. Four SEALs. Two hundred plus Taliban armed with rifles and grenade launchers who have the high position on a mountain with plummeting slopes and very little cover.

    Lone Survivor tells the story of Marcus Luttrell, the leader of that SEAL team, his training as a SEAL and then that desperate fight in the mountains. He and the other three SEALs fought ferociously. He was the only one to survive.

    I had to force myself not to read this book in one sitting. Not only do you get a great story, but you also get insights into what makes a SEAL and their system of values. You’ll get to know a man who makes you want to stand up for God and country. And you’ll marvel at the courage of those who fight in our armed services.

    I loved this book. May God bless the men and women who risk life and limb for all the rest of us. For the rest of us, we can see what they face in this excellent first-hand account.

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  • Good Stuff! Those looking to seal their asphalt in Ogden, Logan, and Bear Lake areas

    AndersenAsphaltFolks with asphalt driveways and parking areas, I have something you’ll be interested in.

    I have a nice long driveway, about 5,500 square feet of asphalt. We hadn’t touched it since 2005 when it was installed. But asphalt doesn’t last forever. If it’s not periodically sealed, it weathers and cracks, and then the water gets in and undermines the whole structure, and soon you get pot holes and alligator cracks and the thing becomes a mess. Last year some small cracks began to show, and we knew we couldn’t put it off any longer.

    I called a number of places for quotes and availability. And the person who gave me the best quote and quickest turnaround was Caden Andersen of Andersen Asphalt. The name will sound familiar because that’s the Caden that grew up in Rich County. He and his brother took over his grandfather’s long-standing business.

    And I am happy to report that they did an excellent job at an excellent price. They came and cleaned the whole thing with wire brooms (although I power washed it before they came), filled the cracks with hot tar, then sealed everything with two coats. Their service was friendly and prompt. And they went the extra mile. There were some large cracks in the city’s road right before you turn off into our driveway. They filled those cracks with tar as well for no extra charge. The result is a beautiful driveway that’s going to last for quite some time.

    They have two locations right now, one in Cokeville, Wyoming and the second in South Ogden, Utah. If you live within an hour or two of either of those places and need to seal some asphalt, I highly recommend you give Andersen Asphalt a call.

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  • Good Stuff! Crossnet and Bang!

    Today I have some good fun coming your way.

    The first is a game called Crossnet. It’s a mixture of volleyball and the playground game four square, and it’s a blast.

    You can have one person per square or two people. And just like four square, those wanting to play line up by square one, waiting for someone to get out.

    We did it with a huge group.  Our line always had 12-15 people in it, but you never waited long because the games moves fast. We laughed, teased each other, and had a great time.

    The other great thing was that we could play it with folks of all ages. We had folks from 55 all the way down to 8 playing. And they all enjoyed it.

    If you’re wondering what to do for the next family reunion or group activity, I think you’ll love Crossnet.

    *

    The next fun activity is a shootout card game called Bang!

    It’s played with 4-7 people. Each player is delt a unique Wild West character with special abilities and a role card. Some of the roles are on the side of law and order. Some are on the side of the outlaws.

    As you play you shoot it out, try to figure out who the outlaws are, get life points back, acquire guns, steal cards from each other, avoid the dynamite, and more.

    The game moves quickly. You can be done in less than 30 minutes, which is perfect for a family or date night. It’s one of our favorite family games.

    If you’re looking for a new, fun, quick game to play, give Bang! a try.

    I think you’ll be pleased you did.

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    Update and Fage

    I passed the 90% mark today on SERVANT. It’s been wonderful going back through this story, remembering why I loved these characters so much. The cover too is coming along. I’m looking forward to revealing it in the near future. Right now everything looks like it will release on target, although that may change.

    While you’re here, you know I have been on a quest for delicious low-sugar yogurt for some time. I have found it at last. Behold.

    Fage 2 percent yogurt

    No Greek yogurt has a better taste or texture. And there’s no added sugar. Add some fruit and it’s heaven.

    It’s pronounced “fa-yeh.” Except, how do you pronounce that? Who comes up with product names nobody can pronounce? 

    But it doesn’t matter how you pronounce it. We luvs it, Precious.

     

     

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