Jennifer Nielsen and “The Rules of Personality”

Jennifer Nielsen is the author of Elliot and the Goblin War, the forthcoming Elliot and the Pixie Plot (Sourcebooks, August 2011), and The False Prince (Scholastic, April 2012).  She’s also worked for many years with a troubled youth program. I recently sat in on one of her presentations on characters and personality at a writers conference and quickly found myself scribbling down insights. Later I convinced her to share some of that here. Enjoy. You can learn more about her at www.jennielsen.com.

The Rules of Personality

In the Mockingjay series by Suzanne Collins, 16-year-old Katniss Everdeen is selected as one of the contestants for the brutal Hunger Games held by the Capitol each year. Katniss is resourceful, fierce, intelligent, and compassionate. It is these traits she uses in her attempt to survive the Hunger Games. She is joined in the games arena by Peeta Mellark, who is clever, protective, and likable. Like Katniss, Peeta’s traits help him in his fight to survive.

These characters are excellent illustrations of the importance of character in a story. What if Suzanne Collins had not given Katniss her compassion? For those who have read the story, they know changing that single trait would have dramatically changed the plot.

It’s for this reason that character is so important in the creation of a story. If you change the plot, the character will remain the same. But if you change a character, the plot will inevitably change with it.

In order to create a believable human sketch, a visual artist would have to understand the physical body, muscle structure, proportions, etc. In a similar way, for a writer to create a believable character, he must understand the basic rules of personality.

But to create a believable characterization, there are some important things for the writer to understand about personality. Personality is the traits of a person’s core self. For example, there are many different types of people who value and practice honesty (the “trait”). But personality will determine how that trait is exhibited. An extrovert is far more likely to state the blunt truth while an introvert might create an opportunity for the people to discover the truth on their own. So although the trait is the same, there is no single way in which it might be expressed.

In other words, while the presence of a trait is important in developing character, the way it is expressed is equally important. A person’s stubbornness might be demonstrated as passive-aggressiveness or outward defiance. A person’s jealousy might be expressed in withdrawal or by vicious repercussions. It’s personality that determines the way character traits are expressed.

There are four important things to understand about personality. The better writers understand this, the better they can understand the characters they created.

#1 Personality is Stable.  The core of who a person is remains about the same throughout a lifetime. The way a trait is expressed may evolve or adapt as the events of life unfold, but the core self doesn’t change much.

For example, a shy child may hide behind her mother’s legs and refuse to talk. As she grows into adulthood, she will probably learn to manage her shyness and interact in the world. But she will likely never be the outspoken, bold, center stage person.

#2 The Intensity of the Trait Matters.  When creating character, most writers stop at listing the presence of a trait. However, that is rarely good enough because it’s really the intensity that matters. Someone who has a hard time forgiving others and holds grudges is probably fairly normal. But increase the intensity of the trait and you may create a villain who’ll go to extreme lengths for revenge.

#3 People Rarely Behave Out of Character.  Occasionally, writers finds themselves in a position where in order to make the plot unfold the way they want it to, they must force their character into behaviors outside of anything they’d normally do. This almost always fails the believability test because in real life, people rarely act out of character.

Consider the example of the shy woman. Is it possible that she would willingly get up in front of a crowd and speak with boldness? Of course. But is it likely? No. It’s far more likely that she would find someone else to deliver the message for her, or find another way to communicate the message.

When I’m speaking about this issue to groups, a common response from writers who are facing writer’s block is that this is the root of their problem. They are trying to force a character into a behavior not consistent with their personality. The entire scene becomes forced as the character literally balks at the writer’s attempts.

#4 People Tend to Rework the Same Issues Throughout Life.  Everyone has “issues.” Some are more major than others, of course, but we all have them. And whatever it is that we battle, we likely battle it throughout life, even if the way we experience that issue evolves.

For example, the teenager who becomes explosively angry is later the man who may take out his anger on his wife or children. In later life that trait may evolve so that he turns his anger inward and develops a drinking problem. Or perhaps the man matures and mellows. Perhaps he’s learned to manage it, or perhaps he’s too tired to create the same fuss as when he was younger.

In April 2012, I’ll release a series with Scholastic that begins with Book 1: The False Prince. The protagonist in this story is a defiant boy named Sage who must use his own cleverness, determination, and strength to survive a contest that will name the winner as the false heir to the throne.

As the writer of this series, it was important for me to understand Sage’s personality if I was going to create a believable character. One of his core traits is his instinct to rebel. It’s a more intense than would generally be found in his peers, so I needed to respect the fact that he would rarely back down from a fight, regardless of the consequences. There is one scene in the book where Sage steals an item from his master that Sage believes was stolen from him. He refuses to tell anyone where he hid it, even though he knows the consequences will be serious. I didn’t want those consequences to happen to Sage, but he would not have had things any other way. To attempt to create a story where he gave in to the master would have cheated the character, the story, and the reader.

Likewise, writers must understand that creating great characters begins with understanding the rules of personality. And when it’s done right, whether it’s Katniss Everdeen, or any of your favorite characters, the reader will always remember them.

*

JOHN SEZ: I particularly like #2 because homo-ficti need to be a little bit larger than life.  A litter more courageous. A little more finicky. A little more skilled. A little more outrageous. Exaggeration is one of the key tools for developing characters.

The statements about the core part of personality being stable and long-lasting, and folks dealing with issues for a long time, are interesting to me as well. It seems like this is where deep motives lie. 

Of course, I know I don’t start with personality grids when developing characters. But I do eventually try to peg my characters.  I’ve found that having a dominant impression, a type, helps a great deal when working with them, even if my characters mix or bend the types.  If I know that this one is a wise-cracking farmer, that one a quick-tempered tailor, and that one a no-nonsense baker, it makes them easier to work with.  It makes it easier to envision how they might react in a given situation.

In fact, I think I’ve created my most enjoyable characters when I didn’t try to make them super complex. They might have had things that occured in their past that affected them greatly. They might be dealing with terrible dilemmas now.  They might have a number of interesting details about them.  But if I can peg them in my mind as this or that type of person, it seems the scenes flow more easily.  I can improvise the dialogue and their reactions much better in my mind as I write.

Sometimes I can capture that type with a description, e.g. “scary smart farmer.” Sometimes it’s enough to get a voice or a photograph or link them to someone I know.  Sometimes I’ve linked them to animals and that gave me the center.  Very often they form as I write them. They often have to come on stage first and have me start writing them for everything to coalesce.

Check out Nielsen’s site. I love the first line of Goblin War. I mean not only does she get all these fab illustrations for her book, but then she opens it with this: “When he was 8 years old, Elliot Penster started an inter-species war.  Don’t blame him.  As anyone who has ever started an inter-species war will tell you, it’s not that difficult to do.” Elliot is trick-or-treating at the moment, everyone thinking he is dressed up as a hobo, when in reality he’s just wearning his normal day clothes. Hum. A little homo-fictus anyone?

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    Setting may play a huge role in your story as it does in epic fantasies, Westerns, historical pieces. Furthermore, a setting doesn’t have to be faraway place to play a big role. Your story may be set in a prison, rural town, or manufacturing plant, which may factor heavily into the story. Then again, setting may play less of a role. It all depends on what interests you and the type of story you’re writing.

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    Problem and Plot

    I wrote a detailed explanation of problem and plot, which you can read here:  http://www.sfwa.org/2010/12/key-conditions-for-suspense/. Read it. I’m not going to rehash it now. But I will say that problem is the engine to your story. Your story is not going to go anywhere without it.

    You want to identify the main problem your character is facing. One that is going to generate enough scenes for the size of story you’re going to write. Read what I wrote about conflicts, obstacles, etc. Ultimately, you’re aiming to develop a problem that you find compelling.

    You might not develop the key aspects of the plot in the beginning. In fact, you’ll probably discover many of them only as you write. However, at this stage it does help to start looking at plot patterns for the type of problem you’re writing about because it helps generate ideas for scenes. For example, a romance about a gal who is a Minuteman or border agent and guy who is a coyote (smuggling folks across the border) will take a different course than one about a farmer trying to find his kidnapped wife.  

    In the first story, we might start by introducing the characters: the border agent interdicting a group suspected of being drug mules; the coyote is leading that group. In the next scene they might meet, and not know what the other is. They’re attracted. They meet again, maybe have dinner or dance or go hunting. The romance deepens. Then one finds out about the other.  If she finds out, does she turn him in? Maybe he inadvertantly leads the drug cartel to her and puts her in jeopardy.

    In the second story, we might start with the husband and wife in some funny situation. He leaves. Comes back. Finds her gone. Finds evidence of her kidnapping. Gets a call or a note. Is told they want him to pay them a ransom. Or maybe turn over title to something. Or maybe he works at a weapon manufacturer, and they want some piece of tech. Or maybe it’s something else.

    The point is that they develop differently. The plot patterns of love stories are different from the patterns of heists, kidnappings, shipwrecks, bullies, etc.  because they’re all different problems and require the hero to take different types of steps to solve them. When first developing a story, I’ve found it’s helpful to think about patterns for presenting, complicating, and resolving those types of problems. I’ve found it helpful to ask, what would I do in this situation?

    For more on plot patterns, see the link above. In addition to patterns, specific plot turns that really spark your interest will present themselves to you. Maybe I don’t have a pattern yet, but as I’m developing the character or setting a cool scene comes to mind. Or maybe it’s a cool plot turn–the border agent is captured by a drug cartel and the coyote goes in to save her. You want to be on the lookout for these.

    So in the beginning, you want to focus on developing a compelling problem, a general plot pattern, and be on the lookout for some cool or fun scenes or turns.

    Text

    Text is the prose on the page. It’s how you translate the story in your head to something the reader can consume. It’s the specific scenes, the dialogue, and narration, which means you don’t stop developing the text until you write “the end.”  Sometimes, the story can come alive without drafting. Sometimes, especially with those writers who are more auditory, you need a rhythm, a voice for the narrator and character before the story clicks. Often it just takes some freewrites or a drew chapters to discover this.  What I’m after is a point of view voice.

    Sum It Up

    Take some time and think about the key elements, how they work, and the core of what you need for each. Make yourself a simple checklist. Here’s one such checklist.

    • A protagonist who is interesting, fascinating maybe, someone you yourself can get behind and want to follow. 
    • An interesting antagonist who raises your anxiety for the protagonist.
    • Asetting that’s alive in your mind as well, including parts of the setting that are interesting—the things and people that are scary, cool, lovely, dangerous, funny, etc.
    • A problem that’s compelling to you. One that’s big enough for the size of story you’re writing. One that suggests a juicy plot.
    • A plot pattern or two. Maybe some scenes or plot turns that really spark your interest.
    • A voice for the main character / narrator. 

    Here’s another I recently shared with some younger writers:  

    It doesn’t matter where you start when you invent a story, but you  need to end up with a character you think is fun, cool, or  interesting, who has a problem other people will find funny or  compelling–that’s the core of your story. The problem can be a mystery the character needs to solve (there are strange green lights in the sewer), a danger or threat to some aspect of the character’s happiness or someone they care about (holy smokes, that big alien that looks like a bug wants to eat my head), or an opportunity for something that will make them happy (I live in a cupboard and get to go to magic school!) You start there. The rest of the story is about how that character goes about trying to solve the problem, the characters who help them, and those who work against them (including tiny evil mice villains). You know you’re done when the mystery is solved, the threat removed, or the opportunity is won or lost.

    Here’s another from Lou Anders that he offered on a Writing Excuses podcast that presents another way to sum up what you’re looking for with character and problem (BTW, I find no evidence that all satisfying stories need what he calls a relationship character; however I do think it’s a fantastic technique for stating theme and clarifying the internal problem in stories that revolve around a character making a change):

    [Lou] The protagonist is usually the most obvious one. He or she is the star of the film. The protagonist is someone who wants something. It has to be something concrete [emphasis added]. It can’t be “I want to be happy” or “I want to be pretty” or “I want to be rich.” It has to be a definite, achievable goal associated with that. So I want him to fall in love with me so that I will be happy. I want to win the game show that I’m going to be on so that I will be rich. I want to rob a casino of the guy who’s dating my ex-girlfriend, that will make us happy.

    [Dan] So I can be happy and rich.

    [Lou] Yes. Exactly. So it has to be a concrete, achievable goal.

    [Lou] The antagonist is the person who places obstacles to that goal in the path of the protagonist. This does not mean the bad guy. Now, we can talk about some very interesting examples. The antagonist is the one whose goals are diametrically opposed to the protagonist, and they’re the one who is blocking the protagonist’s journey.

    These aren’t twenty page design documents. They’re simple checklists. There’s power in keeping your objectives simple. Too many details and you lose your focus.

    I suggest you take some time to write a succient sumary of what you want to develop, one that gives you clear direction. It doesn’t need to be perfect. Just cobble something together. And keep it SHORT! Remember the 80/20 rule.

    Let me suggest you not get bogged down by rules: Rules vs. Objectives. And that you include at least four of the six parts: The 4 Parts. The key is have a list of core things you know you need to develop for the current project. Knowing what you need to develop gives your mind a direction to work in so you’re not just flailing about.

    You can’t know it all up front

    It’s important to know that even though you have a development checklist, you will NOT develop the whole story up front before you begin to draft. You can’t. It’s impossible. It’s a mistake to think you must.

    Even the folks who write detailed seventy-page outlines cannot imagine the exact words and turns of every scene before they actually write them. Furthermore, they are often surprised by ideas that come as they draft and find themselves adjusting their outlines.

    Your goal is NOT to develop a super detailed set of writing instructions that a monkey could follow. Your goal is to get enough ideas in the six parts for the beginnings of the story to come alive in your mind. When the story is alive in your mind, writing is almost like transcribing.

    You might develop your ideas by creating various types of sketches for the plot, problem, character, and setting before you begin to draft. This includes things like summaries, outlines, drawings, maps, character biographies, etc. On the other hand, it may take some drafting before those things begin to breathe.

    Also, it’s rarely the case that you develop the parts sequentially. What usually happens is that you develop a little bits about each part in random order. Maybe you start with the bare bones of a problem, then develop a bit about a character, then setting, which leads you to more about the character, then you see something on TV that sparks your ideas about the problem, then you write a draft of something and get some more details, then your brother says something that sparks an idea that fits. Or maybe you start with a snippet about a character and move to the setting and back to character then to problem. Or maybe you begin with setting and discover a bit about a character.

    It doesn’t matter where you start. The parts build by accretion, like a snowball—here a little, there a little. 

    Selective Attention

    Once you know what you’re trying to develop, ideas will literally jump out at you. It’s all part of the biology of selective attention (http://en.wikipedia.org/wiki/Attention).

    For example, if I tell you to develop a sexy female antagonist, I’m betting some ideas or images immediately leap to mind. If I tell you to present me with three different choices for this antagonist next week, someone who will fit into my kidnapping story, someone who’s a little surprising, and every day you think about this objective, you’ll encounter all sorts of ideas over the next seven days that you might use.

    Why? Because you’re primed to see them. You’re looking for solutions to a specific problem. You’re harnessesing your focus and working memory limitations. That’s selective attention.

    The more specific I get in my objectives, up to a point, the easier it becomes. If I tell you the kidnapping is a comedy set in rural Utah with Mormons and Peruvian sheep herders who work for 9 months and then return to Peru, that will lead you down one path. If I tell you it’s a thriller set in the deep south with Mexican drug gangs and a local police force, that starts you thinking in another.

    An Example

    Let me give you an example of all this. A few years ago, I was on a business trip, and just before checking out of my hotel, I read an interview with Deborah Vetter who used to be the editor for Cicada. She said they loved traditional fantasy stories and that many of those she liked took a common theme and gave it an unexpected twist. Cicada was open to fantasy at the time, and so I asked myself: what’s a twist on a common fantasy element?

    Boom, objective–my mind had a direction to run in.

    I got my luggage together, checked out of the hotel, and drove over to a Lowe’s around the corner to pick up something for the house. All this time I’m running various fantasy elements through my mind—witches, ghosts, dragons, etc.—asking how I might twist them. Trolls? No, boring. Witches? Meh. Vampires? Ugh. I went through a whole bunch of ideas. I got out of the car, entered the store, continued. When I was walking down the trim isle, I finally got to golems.

    Hum, that was interesting to me.

    All the golem stories I had read were about the rabbi creating the golem and what happens. Kind of like Frankenstein’s monster. So I asked: what if it wasn’t about the guy who creates the golem? What’s a twist? What if it’s about someone who finds a golem?

    I immediately saw the bank of a river, the Evanston, Wyoming river my girls and I had been playing on a few weeks earlier. I imagined the river in autumn, yellow leaves on the ground. I imagined a bald man of red clay, half exposed in the freshly shorn bank, the rune of power on his forehead and neck. The river was low, the mint growing on the exposed sand and gravel bars, the smell of leaf mold hanging low over the water.

    My cool meters went wild. Some ideas carry such a delicious energy.

    Did I have a story?

    Of course, not. I only had the first whispers of a character (the golem), setting (a river somewhere), and genre (some kind of fantasy). Maybe a bit of a problem. This was one cool idea, not anything close to a story. I knew I needed to develop character, setting, and problem. That’s what forms the premise of the story. So I got to work on those elements.

    I captured the image on a scrap of paper, and began asking questions. Who finds it? A woman, I thought. Where? I listed some options and liked the woods of North Carolina. And it was some Native American creature. What’s the problem? What’s at issue? Either the red golem has his own agenda, I thought, or it’s others forcing it on him, or he’s trapped. A trapped soul…and the woman and the golem love each other…

    Did I have a story yet?

    No. Not even close. I still didn’t have a clear problem. Or very much about the characters. No plot.

    So what could the problem be? What was the situation?

    I walked around Lowe’s, drove home, thought about it on the way, generating options. I took a few days and generated ideas about American Indians, pickups and rednecks. I researched golems. I asked myself–what would that girl do, if she found this thing?  What if she dug it out and took it home? So I had a girl who digs the golem out and transports it home in her pickup, modern day South Carolina. She takes it home, cleans it, becomes obsessed with it. Takes it into her room. One night she’s lying in the dark, the house is quiet.  And suddenly it takes in a breath. It’s trapped soul–they love one another, she has to say good-bye in the end, a bitter sweet ending.

    Whoa. Cool! Now this thing is alive. But then the more I thought about it, the more I realized I didn’t want to write a story about a woman obsessed with a golem. Golem love? So I tossed it and went back to developing more ideas.

    Here are some of my development notes so you can get a feel.

    <quote>The deep-trench men were admirable monsters. They knew the clay, the feel and pattern of it, for it had long been heavy in their minds and muscles. They were big in three dimensions and their eyes were black and barbarous…</quote>[just a scrap I ran across and put into the folder]

    Okay, this is going to be a hot writing, just letting the ideas flow to see where they take me and trying to simply let the ideas come.

    Zing: what if he leaves, she finds him, does something, and then one day she goes back and he’s gone. And what’s she going to do? He could be hiding there and malevolent. Or he could be following her.

    I like the idea of her falling in love with him.

    The red man in the bank of the river. And I’m pulled to the historical setting, a historical fantasy. Not a contemporary, but one that’s serious about the guy. One that has villagers etc.

    So she’s out there, collecting late berries (currants) or maybe mint, she’s out there and it’s a fine fall day and the water is tumbling, rushing by. And she’s in a dark blue skirt and a white blouse, and she’s got dirt on the skirt, carrying the mint, and she comes around one thicket of willow and there he is.

    He’s not all visible, but she sees the skull and the shoulder and thinks skeleton, perhaps a burial ground, some ancient thing.

    Goes to investigate. It’s not the bones of the dead. A statue? What is it? She digs a bit, dirt in its ear, digs and uncovers more of it. Sees the rune of power on his head. Steps back. He looks like someone struggling to get out of the rock, birthed from the rock. And now its very obvious to anyone coming by and she hides it. Struggling like a man from the womb.

    And so what’s the danger from here?

    She loses the cool thing.

      • He gets out and leaves–gone
      • The villagers or one guy, one big man, goes down to destroy it
        • Her fiancé
        • Her husband, she’s young, very young and he’s her husband?
      • Or she’s alone, very alone.
        • She takes the thing home, gives it a place, talks to it (like Wilson in Outcast)
        • And then one day it’s gone, he’s gone, this thing that’s taken her life, it’s gone and she realizes that it’s alive, the last image, last piece of information shows dirt, red clay dirt in the bottom of a bowl, the spoon laid to the side. Something that would signal that the thing was alive.
        • THIS IS A COOL STORY. Not a long one either. A cool one.
        • So she’s caring for it all the time. Cleaning, scrubbing
        • Does she at one time hear a gasp? Thinks, he’s coming alive. Has a place set for him, a plate etc. But that goes away, it goes long away, too long and she realizes she’s mad.
    • She digs it out? Digs it all out. Heavy as stone.

    It’s all freewheeling sketching.

    Now, I could have stuck with North Carolina and tried something else. But as you read, my interests were pulling me to a different setting. Where else might it be set?

    I listed some locations, and Croatia drew me. I’d just read and seen some cool stuff about Croatia. But I didn’t know much. Was it going to be modern or historical? I began to read about Croatia. And the 1100’s fascinated me. There was all sorts of stuff going on. I decided to set it there.

    Did I have a story?

    No. I still didn’t know what the problem was. So I outlined some options, did some character sketches. Did more research. Looked up old Croatian names and magic. I got out a map. I was wanting it to come to life in my mind. But it wasn’t there yet.

    I went searching for a problem. I didn’t really want that golem love story. I made the following entry in my pre-draft document. 

    What’s at stake? The woman finds this thing, so what? She’s obsessed. But what’s the big issue here?

    • Danger, if she wakens maybe it will kill
    • Maybe if people find out they will want to use
    • Maybe she will be declared a witch
    • Maybe it will eat her out of home
    • Eat her children
    • Maybe it will force her to feed it, force her to bring people to him so he can kill them
    • Is it a thing of danger?
    • Maybe it will force love upon her? Breed with her and create a race of goblins or trolls.
    • It is a great thief–bringing her presents, presents for the master. And one day it brings a child.
    • A goblin with long hair and not dumb, not brutish, by hungry, a predator, one who will eat you, who loves hunt and chase, but can dress and act civilized.
    • Maybe that’s the thing–it draws you, draws your dreams or your mind, feeds on these things until it has strength to go on and takes a part of you with it, you’re longing, longing, longing for it to return.

    I tried a few drafts, still focusing on it being a thing she wakens, but they all eventually lost energy. So I tried something new. Here’s what I wrote:

    What if it IS about him stealing things? “The golem was a thief, and this made her believe it might not have been such a holy thing after all.”

    Or

    She’s looking. Can’t destroy it because of its holiness. But didn’t the wizards of the devil turn rods into snakes in the Pharaoh’s court? And didn’t men always take God’s gifts, like Adam, and throw them away?

    This was a question.

    That last line brought in a voice. I’d recently watched Fiddler on the Roof; I loved the characters and voices in that movie, and it was that yiddish voice. I decided to try that voice on for size and freewrite again. Here’s what I wrote.

    The golem was a thief.

    [That felt exactly right; I love it and continued]

    Nothing in the village, nothing in the whole vale for that matter, was safe. The golem was forever stealing and bringing its thefts to Braslava’s door, laying them on her step like a cat lays down dead birds and mice.

    One day it’s the Butcher’s blue and white Turkish stockings, the next it’s cranky Petar’s new pitchfork.

    And then it would stand there, looking at her, and all she could say was, “You think you’re doing me favors? Take your inscrutable face and go sit.”

    I went maybe two pages before I ran out of steam. At the end of the freewrite, the story was alive and bucking in my hands. I was full of excitement. At this stage in the game, I had three characters I’d sketched, a problem (the thief golem), a setting, a bit of plot. I had a maybe two scenes I knew I wanted to write. I had a narrative voice for the piece. I knew, because I’d been researching the political situation, that a Hungarian lord was going to get wind of what was happening in the little village of Plavca and want to use the golem for war. I didn’t know everything, but I knew enough to start.

    You can read the story for free on my fiction page. It’s called “From The Clay of His Heart” and was the cover story for Orson Scott Card’s Intergalactic Medicine Show, Vol. 8, 2008 and reprinted in Year’s Best Fantasy #9, Ed. David G. Hartwell & Kathryn Cramer. Here’s a thumbnail of the illustration. Nice, eh?

    The key is that I knew the things I needed to develop and kept at it until everything reached a critical mass and the story came to life.  This is how you develop on purpose instead of on accident.

    Now What?

    Take some time to think about the six parts of your current project as well as some general principles about how those parts work. Write out a couple of things you want to develop in those parts. Over the next few days notice how much more productive you become.

    Of course, it helps to know how to go about developing the ideas. It helps to know some specific techniques. Because we can’t just wait for ideas to come along. Again, we want to create on purpose, not by chance.

    And that will be the topic of the next few posts.

    For more in this series, see How to Get and Develop Story Ideas

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  • Edward Bear Shares His Proofreading Secrets

    One of the things I enjoy about being an author are the emails I receive from readers. A few months ago I received one from Mr. Edward Bear. He’d purchased Servant and, as he was reading, found an unclosed dialogue quote.

    Mr. Bear could have simply noted it and read on. But he did not. Mr. Bear is a proofreader. And so he practiced a bit of wizardry, found that I had a handful of quote goofs, and emailed them to me.

    Many of them ended up being weird smart quote issues Word introduced into the text when I broke a line of dialogue with an action like this: “You will not”–he scratched his nose angrily–“share another pair of my panty hose with that woman!”

    You’d think that would be enough for a doughty reader. But Mr. Bear didn’t just notify me of the errors. Oh, no. He also included the page from his proofreader’s grimoire that allowed him to find those quote issues in a matter of minutes in the first place.

    As soon as I had the time, I tested the spell on Bad Penny, and, voila, in a matter of a few minutes found a couple of issues in that text. I was delighted.

    But Mr. Bear wasn’t satisfied with mere delight. He then sent me another page from that grimoire to help with spelling. We luvs wizardly readers, Precious.

    Copy editing and proofreading require patience, painstaking reading, and a knowledge of what to look for. You have to know not only the mechanics of the written word (capitalization, spelling grammar, syntax, punctuation, abbreviations, usage, etc.) but also, if you’re reading for a printed edition, interior formatting (widows, orphans, word or hyphen stacks, headers, and so forth). There’s a lot to it. And anything that speeds up the process and minimizes errors is welcome.

    If you’re contracting your proofreading out, a cleaner copy can also translate into lower rates. Knowing that many of you who visit this website are writers, and because your host’s generosity knows no bounds, I asked Mr. Bear if he might be willing to share his wizardry with you. The wizard responded with a yes.

    Augmented Proofreading 1

    By Edward Bear I’m Ed Bear. I work, both professionally and otherwise, as a proofreader. I’ve gone over books for my publisher and I’ve done scan/OCR/check against paper books for republication, both electronic and back-to-treeware. When I mentioned some of the “ancillary tools” I have for aiding the work, John offered me this guest post slot in his blog. Feel free to pass this stuff around. I’ve found these techniques invaluable in getting the job done faster, and with better quality.

    First, though, I need to tell you about the tools themselves. The biggest component is the software for electronic text editing. However, I’m NOT talking Word or anything like that. I’m talking about an editing program which can a: work with plain text and b: handle Regular Expressions. (What are those, some of you ask? I’ll get to that.)

    Since I’m a windows user, I have two such programs available. My favorite is a program called TextPad (www.textpad.com).  I’ve used it for years and it’s become invaluable to my work. They currently charge $28 for a single user license, but IMO, the program’s so useful that, even though upgrades are free, I buy another license every time they bring out a new major release. The other program is free. It’s called NotePad++ (http://notepad-plus-plus.org/) I’ve tested it and it can handle the methods I use, but I haven’t used it much, since TextPad and I are long-time buddies. If anybody out there knows a program for the Macintosh which will do these jobs, please mention it in the comments.

    Regular Expressions

    You don’t have to be a wizard to use them. The tutorial over at http://www.regular-expressions.info/tutorial.html describes them elegantly:  “Basically, a regular expression is a pattern describing a certain amount of text.”  They are also called a regexp or regex, and I’ll be including the regexes I use in this post.

    I have a small library of regexes, and two of them are critical to aiding the proofreading process. One of them allows checking dialogue quotemarks, to insure that speech is properly closed off, and the other makes it possible to generate a word list of each unique word in the  book. I’ll be walking through the usage, including screenshots.

    Quote Checking

    One of the challenges of checking dialogue passages is that, with one exception, every opening quote (“) needs to have its matching closing quote (”). The exception, of course, is when the same character is speaking in the next paragraph. This can lead to a heavy false positive load if the characters are loquacious.

    The first time I tried this stunt, I found  73 paragraphs with unbalanced quotes. Only 6 of them were errors. But being able to find them quickly so they could be fixed in minutes instead of hours? That paid for the effort.

    The process itself is simple: You take the document and convert it to plain text. If it’s an RTF or Word document, you simply select ALL, hit copy, and paste it into Textpad.  The result will look something like this:

    image001

    What I normally do is turn on word wrap, so I can see the whole paragraphs as I go. So it looks like this:

    image002

    Now, we go hunting. The next step is to set up the search pattern using a regex. The one I use for this is the following: (?!^([^“”\r\n]++|“[^“”\r\n]*”)*$)^.+ Complicated little brute, isn’t it. I didn’t write it, but I knew who to ask if he could write one, and the above is the result. FYI, there’s also one for straight quotes: (?!^([^”\r\n]++|”[^”\r\n]*”)*$)^.+ You use it the same way. So go into find, and put the regex into the “Find what:” box:

    image003

    Notice that the “Regular expression” box is checked. I also “Wrap searches” just in case I miss something and want to loop around. Click “Find Next” and:

    image004

    The paragraph highlighted has two opening quotes, one at the beginning and one at the end. Word assumes that a quote preceded by a space is an opening quote, so you need to correct it in your RTF/DOC. Wash, rinse, repeat. You keep doing “find next” all the way through, checking for situations like the following:

    image005

    As I said, same speaker, next paragraph, so this one is good. This post is getting a little long for a blog entry, what with illustrations, so I’ll break off here. Stay tuned for part two: checking spelling and spelling consistency. In the meantime, here are the RegEx tool commands plus a few bonus goodies: RegExToolCommands.

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One Comment

  1. Great stuff! Passing along this article and your recent SFWA series to my writing group….

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